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Thu 25 Apr 2024
14:00 - 16:30

Venue: UIS Online Microsoft Teams 2

Provided by: University Information Services - Digital Literacy Skills


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Collaboration Tools: Microsoft Teams - Managing and Sharing Files in OneDrive and SharePoint Through Teams (Live Online Using MS Teams)
PrerequisitesExtra run

Thu 25 Apr 2024

Description

New to, or confused about online file storage and collaboration? This course aims to take the mystery out of managing your files online, how to set file permissions and you will have an understanding of online file management in SharePoint, Teams and OneDrive.

Please note that the course is taught using Microsoft Teams and you must have Teams installed on your computer to participate. See System requirements below for more information.

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

  • See Related Courses below to take your skills further
Target audience
  • All current Cambridge University members (departments and colleges)
  • Further details regarding eligibility criteria are available
Prerequisites
Sessions

Number of sessions: 1

# Date Time Venue Trainers
1 Thu 25 Apr   14:00 - 16:30 14:00 - 16:30 UIS Online Microsoft Teams 2 Hazel Turton,  Lynn Foot
Topics covered

By the end of the course you will understand:

  • The difference between OneDrive, Teams and SharePoint
  • Where should I save my files?
  • Who can see which files, where they are stored and file permissions
  • Checking out a file to prevent others editing it
  • Setting file permissions
  • Guest access to files
  • Various approaches to sharing files, e.g. in chat, Posts, via links
  • File management techniques such as renaming, moving / copying / recovering files in Teams / SharePoint
  • Version history and restoring previous versions of files
  • Syncing SharePoint and Teams files to work locally or offline

Q&A throughout the session

Format
  • Presentation, demonstration and practical activities
System requirements
  • Installed Microsoft Teams app.
  • It is possible to join using Edge or Chrome but there is less functionality when using a browser.
  • Important: The instructor cannot troubleshoot access to Microsoft Teams on the day of the course. If you are in an institution that is managing their own Teams tenancy (CAMENT, JBS, medschl and some of the colleges) then you may not have access to the files or calendar used in the course. Please contact the instructor in advance to discuss this.
  • It's advisable to make a test call in advance of the session.
  • The course will start promptly at the time shown but will be open up to 15 minutes beforehand should you wish to check your audio and visual setup or meet your instructor.
Notes
  • The course will be taught using Microsoft Teams
  • Course files can be downloaded here
Duration
  • One session of two and half hours (approximately)
Frequency
  • Termly
Related courses
Themes

Booking / availability