Collaboration Tools: Microsoft Teams - Managing and Sharing Files in OneDrive and SharePoint Through Teams (In Person Face to Face) Prerequisites
Description
New to, or confused about online file storage and collaboration? This course aims to take the mystery out of managing your files online, how to set file permissions and you will have an understanding of online file management in SharePoint, Teams and OneDrive.
- This is the Face to Face version of the Live Online course.
Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar.
- See Related Courses below to take your skills further
Target audience
- All current Cambridge University members (departments and colleges)
- Further details regarding eligibility criteria are available
Prerequisites
- Basic competency using Microsoft Teams is assumed
- Attendance of, or equivalent knowledge of Microsoft Teams Getting Started or Fast Track
- Getting Started In Person Face to Face or Live Online
- Fast Track In Person Face to Face or Live Online
Topics covered
By the end of the course you will understand:
- The difference between OneDrive, Teams and SharePoint
- Should I save my files?
- Who can see which files, where they are stored and file permissions
- Checking out a file to prevent others editing it
- Setting file permissions
- Guest access to files
- Various approaches to sharing files, e.g. in chat, Posts, via links
- File management techniques such as renaming, moving / copying / recovering files in Teams / SharePoint
- Version history and restoring previous versions of files
- Q&A throughout the session
Objectives
By the end of this course, participants will be able to:
- Understand File Storage Platforms
- Distinguish between OneDrive, Teams, and SharePoint in terms of purpose, access, and collaboration.
- Identify when to save files to OneDrive, Teams, or SharePoint based on audience, visibility, and lifecycle.
- Navigate and Manage Files Effectively
- Access and organize files from within Teams, SharePoint, and OneDrive.
- Rename, move, copy, and delete files across platforms.
- Restore deleted files and recover previous versions.
- Collaborate and Share Securely
- Share files from Teams chats and channels using links or attachments.
- Set appropriate file sharing permissions, including for external users and guests.
- Understand file access in private channels and meetings.
- Use file checkout to manage editing conflicts.
- Integrate and Migrate Content
- Add shortcuts to shared folders from SharePoint and Teams into OneDrive.
- Migrate files and folders from Google Drive to SharePoint and OneDrive.
- Create a new Team from an existing SharePoint site.
- Apply Best Practices for Security and Accessibility
- Follow information security best practices when working remotely.
Format
- Presentation, demonstration and practical activities
Notes
What we expect from participants
- Please arrive at least 15 minutes before the start time to avoid disruptions.
- Participants are expected to actively engage with the lesson and the trainer and there will be activities to do.
- PC’s are provided in our training rooms but if you wish to bring and use your own laptop you can do.
- Feel free to ask questions at any time.
- We welcome your interaction throughout the course. Your contribution will enhance your own experience as well as that of others. Thank you.
Duration
- One session of two and half hours (approximately)
Frequency
- Bi-weekly alternating between Live Online and In Person Face to Face
Related courses
- Collaboration Tools: Microsoft Teams - Breakout Rooms (Live Online using MS Teams)
- Collaboration Tools: Microsoft Teams - Fast Track (In Person Face to Face)
- Collaboration Tools: Microsoft Teams - Getting Started (Live Online using MS Teams)
- Collaboration Tools: Microsoft Teams - Managing and Sharing Files in OneDrive and SharePoint Through Teams (In Person Face to Face)
- Collaboration Tools: Microsoft Teams - Managing and Sharing Files in OneDrive and SharePoint Through Teams (Live Online Using MS Teams)
- Collaboration Tools: Microsoft Teams - Running Meetings (Live Online using MS Teams)
- Collaboration Tools: Microsoft Teams - Surveys, Forms, Quizzes and Polls (In Person Face to Face)
- Collaboration Tools: Microsoft Teams - Surveys, Forms Quizzes and Polls (Live Online using MS Teams)
- Collaboration Tools: Microsoft Teams - Webinars (Live Online using MS Teams)
- LiL: Collaboration Tools - Microsoft Teams - Essential Training (Online)
- LiL: Collaboration Tools - Microsoft Teams - For Education and Academics (Online)
- LiL: Collaboration Tools - Microsoft Teams - For Team Owners (Online)
- LiL: Collaboration Tools - Microsoft Teams - Integration with Project for the web and Power BI (Online)
- LiL: Collaboration Tools - Microsoft Teams - Managing Projects with Microsoft Teams (Online)
- LiL: Collaboration Tools - Microsoft Teams - Organising Your Personal Life (Online)
- LiL: Collaboration Tools - Microsoft Teams - Meetings (Online)
- LiL: Collaboration Tools - Microsoft Teams - Tasks First Look (Online)
- LiL: Collaboration Tools - Microsoft Teams - Weekly Tips (Online)
- LiL: Collaboration Tools - Microsoft Teams - With Outlook Maximizing Productivity (Office 365) (Online)
- LiL: Collaboration Tools - Microsoft Teams - Working with Apps (Online)
- LiL: Collaboration Tools - Microsoft Teams - Working with Files (Online)
- LiL: Collaboration Tools - Office 365 - Note taking (Online)
- LiL: Collaboration Tools - SharePoint, Teams, Groups and Yammer (Online)
- Microsoft Education: Collaboration Tools - MS Teams for Academics and Educators Quick Tips (Online)
Themes
Events available