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Cambridge Research Office

Instructor-led course

Provided by: University Information Services - Digital Literacy Skills

This course has 11 scheduled runs. To book a place, please choose your preferred date:


2026


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Events available

Collaboration Tools: Microsoft Teams - Managing and Sharing Files in OneDrive and SharePoint Through Teams (Live Online Using MS Teams)
Prerequisites


Description

New to, or confused about online file storage and collaboration? This course aims to take the mystery out of managing your files online, how to set file permissions and you will have an understanding of online file management in SharePoint, Teams and OneDrive.

Please note that the course is taught using Microsoft Teams and you must have Teams installed on your computer to participate. See System requirements below for more information.

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

  • See Related Courses below to take your skills further
Target audience
  • All current Cambridge University members (departments and colleges)
  • Further details regarding eligibility criteria are available
Prerequisites
Topics covered

By the end of the course you will understand:

  • The difference between OneDrive, Teams and SharePoint
  • Where should I save my files?
  • Who can see which files, where they are stored and file permissions
  • Checking out a file to prevent others editing it
  • Setting file permissions
  • Guest access to files
  • Various approaches to sharing files, e.g. in chat, Posts, via links
  • File management techniques such as renaming, moving / copying / recovering files in Teams / SharePoint
  • Version history and restoring previous versions of files
  • Q&A throughout the session
Objectives

By the end of this course, participants will be able to:

  • Understand File Storage Platforms
    • Distinguish between OneDrive, Teams, and SharePoint in terms of purpose, access, and collaboration.
    • Identify when to save files to OneDrive, Teams, or SharePoint based on audience, visibility, and lifecycle.
  • Navigate and Manage Files Effectively
    • Access and organize files from within Teams, SharePoint, and OneDrive.
    • Rename, move, copy, and delete files across platforms.
    • Restore deleted files and recover previous versions.
  • Collaborate and Share Securely
    • Share files from Teams chats and channels using links or attachments.
    • Set appropriate file sharing permissions, including for external users and guests.
    • Understand file access in private channels and meetings.
    • Use file checkout to manage editing conflicts.
  • Integrate and Migrate Content
    • Add shortcuts to shared folders from SharePoint and Teams into OneDrive.
    • Migrate files and folders from Google Drive to SharePoint and OneDrive.
    • Create a new Team from an existing SharePoint site.
  • Apply Best Practices for Security and Accessibility
    • Follow information security best practices when working remotely.
Format
  • Presentation, demonstration and practical activities
System requirements
  • Installed Microsoft Teams app.
  • It is possible to join using Edge or Chrome but there is less functionality when using a browser.
  • Important: The instructor cannot troubleshoot access to Microsoft Teams on the day of the course. If you are in an institution that is managing their own Teams tenancy (CAMENT, JBS, medschl and some of the colleges) then you may not have access to the files or calendar used in the course. Please contact the instructor in advance to discuss this.
Notes

What we expect from participants

  • The course will be taught using Microsoft Teams.
  • Please join the meeting at least 5 minutes before the start time to avoid disruptions.
  • If any files need to be downloaded and opened, ensure this is done before joining the meeting so you’re prepared to follow the exercises.
  • At the start of the lesson, please turn on your microphone and camera, introduce yourself, and say hello. Once the lesson begins, keep your microphone muted but leave your camera on. This helps the trainer assess your understanding. There is nothing worse for the trainer than speaking to an audience they can’t see.
  • Participants are expected to actively engage with the lesson and the trainer. Our lessons are not webinars where you can sit and watch. There will be activities to do.
  • Feel free to ask questions at any time.
  • If the trainer requests you to raise your hand on Teams to indicate you’ve completed an exercise, please do so promptly to help them decide when to proceed.
  • We welcome your interaction throughout the course. Your contribution will enhance your own experience as well as that of others. Thank you.
Duration
  • One session of two and half hours (approximately)
Frequency
  • Bi-weekly alternating between Live Online and In Person Face to Face
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