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Fri 12 Mar 2021
09:30 - 13:00

Venue: UIS Online Microsoft Teams 2

Provided by: University Information Services - Digital Literacy Skills


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UTBS: Training Administrator Training (Live Online using Microsoft Teams)

Fri 12 Mar 2021


This course is designed for Training Administrators of a new provider on the University Training Booking System (UTBS) and it will take them through theory and practicals on how to administer their training programme on the UTBS. The course is taught using Microsoft Teams and you must have Teams installed on your computer to participate.

Target audience
  • Existing or new Cambridge University UTBS training administrators
  • You must have pre-approval by your UTBS key contact to attend the course

Number of sessions: 1

# Date Time Venue Trainer
1 Fri 12 Mar   09:30 - 13:00 09:30 - 13:00 UIS Online Microsoft Teams 2 Simon Meaker
Topics covered
  • Introduction to the UTBS
  • User experience and the multi provider toggle
  • Training events & sessions
  • People
  • Emails
  • Administering bookings
    • Recording attendance
    • Third party bookings (inc. cancelling)
    • Non-bookers
  • Administering training events
    • Managing wait lists
    • Producing a register
    • Postponing & re-scheduling
  • Daily admin checks
    • Attendance not yet updated
    • Special requirements
    • Monitoring training events with low numbers
    • Monitoring over-subscribed training events
    • Payments

To get up and running with administering new provider training provision through the University Training Booking System (UTBS)

  • Interactive live training that is instructor-led online with demonstrations and practical activities
System requirements
  • Installed Microsoft Teams app
  • If you can't install the Teams app you can use a Web Browser
  • It's advisable to make a test call in advance of the session
  • A link to the online meeting will be sent in your booking confirmation email and event reminders
  • The course will start promptly at the time shown below but will be open up to 30 minutes beforehand should you wish to check your audio and visual setup. Using a webcam is optional but using one will give you a better learning experience.
  • Your computer set up may be different to others on the course and there are small variations when using different operating systems. It is helpful to keep the instructor informed of the system that you are using.
Taught using

UTBS via a web browser on MCS Windows


One half day session


A number of times a year

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